Position Title: Executive Assistant
Status: Full-Time
Directly Reports to: President and CEO
Salary Range: 45K-55K
Executive Assistant Position Summary:
The DPS Foundation is seeking a dynamic, creative doer with strong communications skills who can be well- organized, have great time management skills and be able to act without guidance. The Executive Assistant will perform a variety of administrative task to support the president and CEO. This includes managing calendars, making travel arrangements, preparing expense reports, efficient operations of the office including accurate recordkeeping, grants, program compliance and some accounts payable functions.
The executive assistant will manage all clerical tasks for the office. This includes welcoming guests, and handling communication between donors, partners, students and family. Additionally, the executive assistant will perform accounts receivable bookkeeping duties. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc.
KEY RESPONSIBILITIES:
- Acting as the point of contact among Board of Directors, employees, clients and other external partners
- Provide general support to all foundation staff
- Managing information flow in a timely and accurate manner
- Managing executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Provide excellent customer service to internal and external partners
- Organize and manage board affairs and special projects as needed
- Prepare memos, presentations and correspondence
- Manage and maintain grant systems and databases to ensure compliance
- Prepare funder progress and final reports as needed
- Monitor deadlines, deliverables and all compliance activity
- Serve as a liaison between partner organizations and funders
- Gather and present accurate data and information to potential funders and other key stakeholders
- Other relevant duties as assigned.
POSITION QUALIFICATIONS
- Experience working in the non-profit and/or philanthropic sector is preferred but not required.
- Excellent organization, oral and written, presentation, and communication skills
- High School diploma required though some college preferred
- Good communication skills
- Proficiency with office technology
- Knowledge of social media platforms
- Ability to interact with a wide range of people
- Ability to multi-task
How to Apply: Interested applicants please submit a cover letter and resume to: info@dpsfdn.org. Subject Line: DPSF EA POSITION.
About DPS Foundation:
The Detroit Public Schools Foundation’s (DPSF) mission is to create and enhance educational opportunities that are equitable and inclusive for the Detroit Public Schools Community District’s (DPSCD) students, families, and educators by building strong community philanthropic partnerships and advocating for policy, systematic, and sustainable change. DPSF has worked collaboratively with the Detroit Public Schools Community District (DPSCD) since 2009 as its fundraising and fiduciary arm and has implemented and managed over 100 programs focused in several areas that improves education and serves the students holistically with priority areas being: education and literacy, health, science, technology, engineering, art, and math (STEAM), workforce, college pathways, and experiences beyond the classroom. This is achieved by executing fiduciary responsibilities over donations, leveraging partnerships and resources, grant administrative management and fiscal and programmatic oversight. The DPS Foundation in partnership with DPSCD has established an exciting strategic plan with key fundraising opportunities for the next five years that includes a capital campaign, alumni engagement, supportive services initiatives, and major gifts.
